What Is It like to Outsource Tasks to a Virtual Assistant? Outsourcing tasks is not only efficient but is a great way to free up some time and help you juggle your life. Here’s why you should do it.
But before outsourcing tasks, there are many benefits to consider. Either cost savings or boosting efficiency. Outsourcing is implemented based upon the needs of the company: geographically, temporally, or in terms of the skill set needed for the project.
If you travel a lot for business or family, are a stay-at-home parent, or simply don’t have the time to do everything yourself, outsourcing is a good option for you. Or maybe you’re interested in tackling an extra task that you’ve been putting off and need some assistance – perhaps it’s cooking dinner or cleaning the house.
Below, You’ll Find Some Helpful Suggestions for Outsourcing Tasks
Make a List of All the Tasks
If you’re overwhelmed with life or business, making a list of all the things that need to be done can help … so start now!
Although it may seem tedious at first, breaking down all the tasks by what needs to be done and when, will give your VA an idea of how to tackle each project and will allow them to get started on your list as soon as possible.
Understand the Virtual Assistant’s Role
A virtual assistant is only a tool, not a permanent replacement for your services. It is important to know what your virtual assistant can do to help you, such as:
- Group Tasks Together
- Set Up Report Schedules
- Make Phone Calls and Send Emails on Behalf of Your Business or Personal Needs
Set Communication Parameters
Setting clear parameters and expectations will help make the outsourcing process go much smoother. Make sure you discuss:
- What Type of Tasks Can Be Outsourced?
- How Often You’d Like to Hear From Your Virtual Assistant? (daily, weekly, monthly?)
Set Up a Weekly Check-in Time for at Least the First Month – Or until You’re Happy with Outcomes
Make sure to check in on their progress frequently.
Communication is important when hiring a virtual assistant. If you don’t communicate your needs, it will be more difficult to complete the tasks or solve any issues that may arise. Schedule regular check-ins with your VA. Let them know what needs to be done.
Giving Feedback Is Great for Both the Work and Personal Lives of You and Your Virtual Assistant
It’s important to be clear on both the work and personal lives of your virtual assistant, and vice versa.
Let Your VA Know Exactly What You Would like Them to Do
If your virtual assistant is unsure of a task or part of the project, it’s best to do whatever you can to make things clear. For example, if you’re hoping for a certain style of packaging for a product, make sure that you’re sending along with all the necessary files and instructions.
Give Your VA the Chance to Complete Projects
Remember to give your virtual assistant a chance to complete projects. They have their own responsibilities and if you send too many tasks at once, the quality of work or response time may degrade. If you’re looking for a quick turnaround on a project, it’s best to break it up among several VAs or request help from your VA before starting something new.
Always Pay on Time
As much as possible, pay on time. Organize your payment methods and timeline.
Reward Your VA for Good Work
Reward your VA for good work. Be sure to offer private praise. Tell them that they’re appreciated and valued.
It’s Okay to Be Underwhelmed
Don’t be upset about a project that isn’t going as planned. It’s important to give your VA the time and opportunity to complete the project themselves. If it is something that you can improve upon, by all means, make sure to mention that too – good communication is important for both work and personal lives!
Talk About the Future
If you’re ready to start a virtual assistant project, make sure to let your VA know what you’d like from them moving forward. If you decide to hire a new VA in the future, let them know about your needs.
Learn More About You VA
Ask your VA to tell you about themselves. It is helpful to learn about their experience and personality. Many virtual assistants will work with more than one client – being able to connect with the person on a personal level can help make the outsourcing process run much smoother!
If Things Aren’t Going Great, Let Your VA Go
If things aren’t working out, don’t be afraid to let your virtual assistant go. You can hire a new VA who is compatible with your lifestyle and needs.
Set up Regular Meetings
Keep in touch with your virtual assistant to check on the progress of the project.
Make Sure Your VA Can Sustain You for Years to Come Too!
A good rule of thumb to follow is the longer you’ve hired a VA, the more qualified they likely are.
If all goes well, you may be considering hiring your first virtual assistant in the very near future! Here at Gig Village, we can provide you with skilled virtual assistants in the Philippines.
If you’re interested in hiring virtual assistants, please contact us for a free consultation – click here to get started!
When looking to hire a Virtual Assistant, take the necessary time to go through all the steps mentioned above and follow these tips. If you’re on the fence about hiring a Virtual Assistant in the Philippines, don’t be!