What Are Tools Your Virtual Assistant Should Use

What Are Tools Your Virtual Assistant Should Use

If you’re planning for your virtual assistant to run your household, then you’ll need to equip them with the right tools. The best tool for any job is the one that’s tailored to it, so use our list of virtual assistant-friendly apps and websites as a guide and choose what will work best for your needs. 

Virtual assistants are an invaluable part of the household. If you’re looking to outsource some or all of your life, then hiring a virtual assistant is one of the best decisions you can make. It’s something we highly recommend if you want to improve the quality of your life and free up your time for more important things.

What Are Tools Your Virtual Assistant Should Use?

Task List

A digital task list is a great way to streamline your business and make sure that nothing falls through the cracks. There are many apps out there that allow you to keep track of your schedules, tasks, and projects. 

A few of our favorites include:

Wunderlist– This is one of our go-to task managers. It has a clean layout and it’s super easy to use.

Todoist– This is another great tool for a virtual assistant. It has a multitude of filters and options that make it easy to find the task you’re looking for.

Workspace Management

Creating your virtual assistant workspace should be an important part of their day. However, it’s something that many people don’t pay attention to. Your workspace should be made up of folders and folders within folders, all with their own purpose and tasks. This will ensure that when you or your virtual assistant go to complete a task, you’ll know exactly where the information is.


Communication is one of the most important parts of your virtual assistant’s job. When going about business, communication is key. However, it can be difficult to keep track of communication if it’s not done correctly.

Communication apps are great for virtual assistants because they have the tools that allow them to effectively communicate with clients and business partners. 

Two of the best communication tools for virtual assistants include:

Asana– This is a fantastic tool for organizing projects, meetings, tasks, and things like reminders. It also allows you to chat with team members and keep track of their status.

Zoom Video Conference– This is a great alternative to Skype that’s much easier to use.


Tracking is a vital part of your virtual assistant’s job. Without it, you and your business will never know how well your service is doing. This means that a virtual assistant app is necessary. The cost to implement the tracking tool should be reasonable and the pricing effective. 

Time Management

All virtual assistants need time management tools. Virtual assistants need to make sure they’re budgeting their time wisely, as they don’t have the luxury of traditional office hours.

Business hour management is one of the most difficult parts of being a virtual assistant. You don’t want to overbook yourself, but you also need to be ready for emergencies. Time tracking apps help you keep track of your time all in one place so that it’s easier for you to manage your time.

In conclusion, having a virtual assistant is great for your business, but it’s important to make sure that they’re properly equipped. These apps and tools will help you and your virtual assistant work more efficiently and also ensure that you get the best possible service.

Here at Gig Village, our virtual assistants are set up with all the tools they need to be successful.

If you are interested in hiring a virtual assistant, please feel free to contact us. We will do our best to find the perfect fit for your needs.

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