How to Work with a Virtual Assistant – Ever struggled to manage your workload and regular tasks? Do you often find short-term projects and tasks taking up too much of your time? If so, virtual assistants may be the answer for you. Virtual assistants are a growing industry providing services such as translation, programming, content creation, and many others. Virtual assistants can be great for someone that needs additional help with their work or wants to save time having to do these tasks themselves.
These tips will provide an overview of how to work with a virtual assistant as well as give some pointers on what to do before hiring one yourself.
Take These Tips Now So You Don’t Have to Deal With Any Headaches Later
Do Your Research
Before hiring a virtual assistant, make sure you do your research on the company they work for. Check to see if they are members of any industry associations or trade groups. You can also head over to their social media profiles and see what the customer community is saying about them.
Make Sure Your Needs are Clear
Try to be as detailed as possible when providing instructions for your projects. Make sure you clearly explain what you are looking for. So that there is no confusion with the team working on your project. If you have images or files that need to be used, attach them to the email. So there is no need to go searching for them later.
Make Sure Your Workload is Divided Properly
To make sure your workload is divided correctly, create a project for each different task you need to be done. If you are having someone design something for you, make sure to not only include the design brief but any information regarding the company, branding guidelines, and even specific colors that should be used. If there are existing assets that can be used in the design, try to attach them so they don’t have to search for them. Also, if there is a style guide or brand guidelines that must be followed, I would recommend making sure these are attached as well.
Deadlines can be hard to keep on your own, so make sure you set them up correctly with the team you are working with. Keep track of these deadlines and check in on them often. I would recommend using Google Calendar or Asana to manage your deadlines and the progress of each project. You can even use tools like Wezoo or Harvest to get analytics on the progress of the team.
Choose the Right Team for You
Virtual assistants can be great helpers when it comes to helping you manage your workload. However, you must make sure you are choosing the right one for you. Make sure to ask for referrals from friends, family, and even previous clients. They can be great tools for getting information about who is good with what they do and who has the skills that your business needs.
It might sound like common sense to be self-sustainable when working with a virtual assistant but it’s important to remember that they are there for extra support. And not the main person responsible for completing all tasks. Make sure that you are doing your part of the job before asking for help.
Check Them Frequently
To make sure they are on track, I would recommend checking in with every team member once every couple of days. They should have a dedicated email address where you can send your questions to. If you are working with an hourly-based business, make sure to keep track of when they were last paid. So that they are only paid for the work they have completed.
Get A Trial Run
Even though you probably aren’t hiring them to be your regular assistant, you never know if they may work out. I would recommend giving them a trial run to see if they will work with you and the expectation of the teams.
Create an Expectations Summary for Your Virtual Assistant
After your trial run, try to create an expectations summary for each person that will be working with you. This is so you are both on the same page when it comes to expectations. It also should include information on how long they can work with you, what needs to be done for each project, along the hours they are available to work per week.
Foster a Culture of Respect and Trust
Virtual assistants do not need to be treated like regular employees and they should not be expected to do anything they don’t want to. They should still have their own goals and goals for the company as well as their own personal goals.
If you are looking for a virtual assistant from the Philippines, visit Gig Village today! Gig Village has talents for your business needs. We have a team of talented virtual assistants that provide excellent work each day. Our virtual assistants are very professional. If you have any questions about hiring a virtual assistant, connect with us and we’ll get back to you as soon as possible.